Job Description
Summary of Position:
This position involves the support of the Events Manager in a wide variety of duties and responsibilities that are related to the planning and execution of CET’s primary fund raising events– the multi-day Action Auction and LIVE! On CET, a one night gala. The required tasks are those related to data management, oversight of event volunteers and handling the day-to-day details required to deliver a successful event. This position operates at a rapid pace. Clear communication, multitasking, critical thinking and advanced organizational skills are necessary for this position. The ideal candidate will be detail-oriented and be able to work effectively with others in a small office environment. May occasionally be required to work outside the core work hours to support events and meetings.
Primary Duties:
- Work with Events Manager and Volunteers to be the primary data manager for CET fundraising events, which include the Action Auction and LIVE! on CET
- Assist Events Manager in organization and coordination of fundraising events
- Responsible for contacting a select list of major donors and sponsors to secure their participation in CET’s fundraising events
- Responsible for maintenance of database records and forms
- Collaborate with Events Manager, CET Staff and Volunteers on Action Auction procedures
- Produce weekly reports with data extracted from donor database
- Maintain directory of volunteers in conjunction with other CET departments
- Produce documents and collect data for yearly Volunteer Recognition event
- Work cooperatively with volunteers to assure that their experience with CET is pleasant, positive and productive
- Monitor and order office supplies for the Auction Office
- Setup meeting room with refreshments for monthly committee meetings
- Create and /or organize meeting materials for each committee meeting attendee
- Create meeting minutes for committee meetings and distribute to committee members
- Cover the receptionist position during lunch at least once a week
- Work to further the mission and goals of the organization
- Collaborate, as needed, with Development Associate located in Dayton on Action Auction details
- Support telemarketer working at CET in support of the Action Auction
- Support, as needed, other CET events
Requirements:
- A minimum of 3-5 years in a development position
- Superior organizational skills and ability to multi-task
- Proven ability to prioritize conflicting needs and address matters proactively and diplomatically
- Exceptional attention to detail and follow-through
- Strong written and oral communication skills
- Ability to earn trust, confidence and respect amongst internal team and volunteers
- Ability to anticipate problems and quickly solve them
- Strong customer-service skills
- Strong display of professionalism, poise and a positive attitude
- Computer skills – must be highly skilled in the use of Microsoft Office Suite: Word, Excel, Outlook, Publisher and Power Point
- Flexibility in hours of work as needed
- Ability to lift items up to 25 lbs.
- Ability to work independently with minimal supervision
If interested and qualified, please send your resume and cover letter to: hr@cetconnect.org
Public Media Connect is an Equal Opportunity Employer