Accounting/ Database Coordinator

Job title: Accounting/ Database Coordinator
Organization: Bishop Fenwick High School
Location: 4855 State Route 122, Franklin OH 45005
Industry: Education

Job Description

This is a new full-time position that will combine the infrastructure support of the development office and its need for data management and constituent support responsibilities along with the necessary functional accounting and operational duties. As we are a service based environment, it is important for this individual to have necessary communication skills to meet all customers at their point of inquiry. At times, this individual may be required to work weekend and non-traditional work day hours to best serve the community. This position model intends to promote a shared relationship with Finance / Accounting and the Development office. This position reports to the Director of Finance with a supportive responsibility to the Director of Development.

Optimal Experience and Skill Set would include:

  • Associates degree in Accounting, Finance or related business degree or equivalent work experience
  • Experience in a non-profit organization
  • Experience with Raisers Edge, or similar non-profit databases
  • Accounting Duties and Responsibilities:
    • Accounts Receivable/Tuition:
      • Provide financial software updates to student base for new academic years and for transfer of data between collection system and financial system
      • Review and enter tuition and other ancillary charges in accounting software system and payment system
      • Review delinquent accounts and provide collection assistance as required
      • Verify and Review all deposits submitted. Enter deposits into financial accounting system
    • Accounts Payable/General Ledger:
      • Review school invoices for proper coding, authorization and sales tax exemption. Enter invoices into the financial software
      • Maintain vendor files, both physically and within the system, with proper documents to identify the vendor’s identity
      • Prepare check runs for school on a weekly or as needed basis
      • Prepare year-end federal reporting of vendor activity, as required by law (1099 forms)
      • Provide general ledger entries as needed for adjustments
      • Provide reconciliations as needed for maintenance of general ledger and year-end audit
  • Other Duties:
    • Prepare monthly standard entries
    • Provide financial reports on a monthly basis for development office
    • Provide financial reports as needed for school personnel
    • Reconcile subsidiary systems to general ledger on a quarterly basis or as needed by event functions. (Blackbaud/GiveSmart)
    • Maintain Mealtime student database and provide office support for families who wish to make deposits at the school
    • Reconcile Clover (spirit shop) reports to daily deposits
    • Assist Spirit Shop volunteers with system, including the maintenance of inventory records
    • Maintain School’s master key ledger and employee’s key assignments
    • Provide back up support to the Main Office Receptionist
  • Development Office Job Responsibilities:
    • Providing a variety of donor database management and support functions including but not limited to the following:
      • Record and report fundraising activities and gift entry
      • Generate revenue and constituent data reports
      • Perform monthly and quarterly audits
      • Ability to manipulate reports into Excel and PowerPoint formats
      • Record stock gifts
      • Prepare timely thank you letters and secure signatures by appropriate personnel.
  • Candidate should possess the following skills:
    • Donor specific reporting experience
    • Ability to explain reporting to management

Broad scope compensation and benefits package that includes: competitive pay, vacation, personal/sick days, health and dental insurance, std, ltd, term life, 401(k), flexible and dependent care spending accounts, and professional development program.

Interested parties should forward their resumes and letter of interest to Principal, Blane Collison, Bishop Fenwick High School, 4855 State Route 122 Franklin, Ohio 45005.